Paper is undoubtedly a limited medium, it is outdated.  It is difficult to access, limited and it can easily be lost along with all the information on that piece of paper.  Therefore, collecting data on paper is costly and time-consuming.  Besides, mobile applications have become more and more important in our daily lives and in business. Therefore, many businesses have realised that implementing digital forms into their business processes significantly improves data quality and work flows.

Let’s look more carefully into the benefits that digital forms can bring into business processes.

1. Reducing costs and saving time

Many companies still work in such a way that forms are collected by their teams all day in the field and then must be entered into their existing systems at the end of the day, which takes up a lot of precious time, that could be used for dealing with customers or other business activities.

By having to enter this data into a second electronic version of the system, the processes of issuing invoices are also simultaneously extended. The inverse happens with the introduction of digital forms, the data is automatically entered into both systems.

Regardless of the size of a company, budgeting is at the top of all topics for discussion.   Replacing paper forms will also help you save money on toner, paper, cartridges, printers, and maintenance of printers.

Not only is paper an expensive medium, filling paper forms, scanning and sending them via e-mail or fax machine also takes up a lot of a team’s valuable time. Not to mention that when the paper forms are filled out, they still must be entered into your system and afterwards stored in archives for many years.

2. Extra capabilities that digital forms give you

Digital forms have so many features that paper forms do not have! You can use photos, barcodes, GPS location, add a signature and you can easily duplicate your documents.

With digital forms, data can be organised quickly and efficiently in different groups and later exported into an Excel file, which gives you a good overview of your collected and stored data within one application – in one place. Additionally, when you want to change the form, you can easily add a paragraph, a signature, a drop-down menu or change your forms in any other way in no time, with no need to turn to your provider and with no extra costs!

3. Accurate real-time data

Data is instantly digitised and stored in the system and ready for further processing, whether it be an invoice issued based on a service order, or a refund procedure after a refund has been requested.

Additionally, paper doesn’t tell you anything about what is going on in the moment the form was completed, but our digital platform does.

There is less chance of errors being made in data entry, which means less time is needed to identify mistakes and correct them!

4. Instant excess to data and tracking

Ever looked for data or that one paper form maybe on the road with no access to your office, and been unable to complete the task?  This will never happen again, when your digital forms are cloud-based you have instant excess to your data, and your team in the field.

Later, your database will be populated with accurate and verified information. All future work and communications will be more effective in helping you drive more business.

5. Sustainability for the environment 

According to the International Institute for Sustainable Development, over the last two decades of the 21st century, rapid deforestation has taken its toll—some 15 million hectares of forests are lost annually, largely in the tropics. Entire forests have virtually disappeared in some countries.

On the other hand, waste paper and cardboard made up roughly 26% (or 67 million tons) of the 258 million tons of solid municipal waste generated in 2014 and over 14% of the 136 million tons of solid municipal waste that ended up in landfills in 2014.  Digital forms help in reducing these amounts of paper.

There are several reasons why your business should use digital forms, we have only highlighted some of the most important ones.  If you would like to learn about more benefits that using digital forms will bring to your business processes, check more contents on our blog